How can you integrate Microsoft Teams into your workflow

With remote working very much the norm for most businesses nowadays, making sure that you have the right tools in place is important to make sure that your staff are working to their maximum capacity. 

When it comes to efficient remote work, Microsoft Teams is at the top of the list as it gives you a simple to use but functionality heavy platform specifically designed for communication, file sharing and managing projects. 

In our latest blog article, we will demonstrate the best way to get Microsoft Teams fully immersed into your workflow and how you can maximise your use of this software. 

Streamline your communication streams 

One of the biggest benefits of Microsoft Teams is its comprehensive communication functionalities. Say goodbye to emails all over the place and disconnected conversations and say hello to having everything all in one place. Build specific channels for specific projects to allow you to have controlled and organised discussions. Take advantage of the chat, video conferencing and file-sharing capabilities to maximise your use of Team’s vast array of communication functionalities. 

Seamless incorporate third-party applications 

Take your use of Microsoft Teams to the next level by integrating it not only with Microsoft 365 apps but also with third-party applications that your team may already use. This can be anything from project management tools to CRM software, delve deeper into the intregrations to build a consolidated hub for all your work-related actions. By doing this, you can reduce the number of apps your team will have to keep navigating between, taking your collaboration to greater heights. 

Boost your remote collaboration levels 

Why not put into place more regular virtual meetings or webinars to help close the gap between team members working across different locations? The capability to work together in real-time, taking advantage of functions such as screen sharing helps to increase your flexibility and helps to guarantee that work gets completed on time. 

Review the needs of your team 

Another thing you need to achieve before you dive headfirst into fully integrating Teams, is to have a firm understanding of your teams' specific requirements and workflows. Highlight the pain points and areas where improving collaboration can drive greater productivity. The great thing about Teams is the fact that it can adapt to the way you work so you are able to customise features to bring them more in line with your team’s needs. 

Seamlessly integrate with Microsoft 365 applications 

One of the other ways of taking advantage of Teams is the fact that you can easily integrate with many of the Microsoft 365 apps that you know and love. By doing this, you can access and edit documents from within Teams, removing the need to switch between applications. Whether it is Word or PowerPoint, your team can collaborate on documents in real-time, enabling you to run a much more efficient workplace. 

Tailor your virtual workspace 

Tailor Microsoft Teams to meet your team’s specific workflow through the use of customisation on both tabs and channels. Simply pin most used apps, documents or websites for easy access and consider the possibility of using Power Automate to automate manual tasks. The use of a customised workspace enables your team to easily manage their way through a whole host of projects and information. 

In Summary 

Bringing Microsoft Teams into your workflow is a great move for any business wanting to improve collaboration and productivity. By having a firm grasp of your team’s needs, streamlining communication, integrating with other apps and tailoring your workspace, you can drive the real value of Microsoft Teams. 

Next Steps? 

If you are a business that is looking to implement Microsoft Teams or is looking for some extra training on how to use it, then please reach out to our team of IT experts now for more information. 

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