8 of the best Microsoft Word tips to help you improve your productivity

Let's face it, Microsoft Office continues to be one of the most popular office suites available in the market with many small and medium sized businesses using it. In terms of word processing, Microsoft Word continues to remain popular with users. In fact, the more you learn about the capabilities that Microsoft Word possesses, the more productive you can be using the program.

In our latest tips and tricks article, we are going to provide you with 8 of the very best Microsoft Word tips to help you improve your productivity.

Tip 1: Composing anywhere within a page

Did you know that you are able to use your Word file as a whiteboard and compose your content anywhere on the page? All you have to do is simply double tap where you need to start your content and start composing.

Tip 2: Move your text without using Cut-Paste

Most people use the Cut+Paste (Ctrl-X and Ctrl-V) function to move content around in Word, however there is another way of doing this. To do this simply highlight any bit of content, select F2 and after this put the cursor where you want to put that content. Hit Enter and the content has been moved.

Tip 3: Hide the main ribbon interface

If you don’t know what the ribbon interface is, it’s simply the toolbar that runs along the top of Microsoft Word. You may or may not like it, dependent on your personal preference. If you don’t like it, you can get rid of it by clicking Ctrl+F1 within a Word document and repeat the process if you want to see it again.

Tip 4: Navigate around quicker

If you have a lengthy Word document that you are using, you can select the Shift+F5 shortcut that will allow you to skip through the spots that you have recently changed. Also, if you open up a Microsoft Word document, the same shortcut will allow you to go straight to the area that you were at when the file was last closed.

Tip 5: Change the sentence CASE

To do this, simply pick some content within your Word document and hit Shift+F3 to easily change the case of the choice. All it does is switches between Uppercase, Lowercase and Camel Case (first letter in capital).

Tip 6: Embed Unicode Characters

If you know the Unicode code of a character, you can easily add it to your Word document by writing the code and hitting ALT+X.

Tip 7: Include placeholder text

Within Microsoft Word, there is a Lorem Ipsum generator to allow you to embed filler content anywhere in your document. To do this, simply type =RAND(P,L) and hit Enter to embed “P” number of sections each having “L” Lines. To provide you with an example, =RAND(6,12) will create 6 dummy passages with 12 lines each.

Tip 8: Comparing documents

There are so many reasons as to why you would want to compare two documents and Microsoft Word allows you to do this. Simply open the Word documents that you want to compare and then go to the View tab on your ribbon.

Select the ‘View Side by Side’ option, and hit ‘Arrange All’. Then simply select ‘Synchronous Scrolling’ which will allow you to go through both of your documents at the same time.

Did you find these Microsoft Word tips useful? Are you looking to implement Office 365 in your business or looking to upgrade your existing Windows software to Windows 10? If so, why not get in touch with our Managed Services team today to discuss exactly what your business needs?

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