A comprehensive comparison between Dynamics 365 Business Central & QuickBooks

When your business is operating in an ever-changing business world with technological advancements happening at regular intervals, the need to make sure that your business has the right and most suitable software in place to cope with this shift in work approach is crucial.

When it comes to deciding on which cloud-based finance system to choose for your business you need to make sure that your selected option is scalable as your business expands as well as being able to deliver on the core functions required for your business.

In order to help persuade you further, we’ll provide you a comprehensive comparison between two of the ERP options available in the market for SMEs: Dynamics 365 Business Central & QuickBooks.

Parameters	Dynamics 365 Business Central	QuickBooks
Latest Version	Dynamics 365 Business Central	QuickBooks 2020
Implementation Costs	£12,000	£3,500 to £10,000
Ongoing Costs	Much lower cost of ongoing usage & support.	Higher cost of ongoing usage & support
Licensing Models	Subscription based model – you pay to use the system on a monthly basis.	Subscription based model – you pay to use the system on a monthly basis.
Types of User	A user is licensed for either of the following licensing options: Dynamics 365 Business Central Essentials: Financial Management • Customer Relational Management • Supply Chain Management • Human Resources • Project Management Dynamics 365 Business Central Premium: All the variables included in the above + Service Order Management & Manufacturing Dynamics 365 Business Central Team Member	A user is licensed for either of the following licensing options: Simple Start: Unlimited invoices e-File VAT returns automatically Send automatic reminders to customers for overdue invoices Scan & store expense receipts Automatically import transactions from multiple bank accounts Android & iOS mobile apps Payroll management (available as an add-on feature) Multiple reports supported 1 user profile supported (the admin) Essentials All the variables included in the above + Track & transact bills, vendors & payments Multi currencies supported 3 user profiles supported (1 admin + 2 staff) Plus All the variables included in the above + Track & bill employees’ time Create & transact with purchase orders Create & track with periodic budgets Track & transact with stocks Transact & get reports project-wise 5 user profiles supported (1 admin + 4 staff)
Price/licence (per month)	Essential – £53	Simple Start - £12
	Premium – £78	Essentials – £18
	Team Member – £6	Plus - £27
Number of Users	Unlimited	Maximum of 5 users
Number of Transactions	Unlimited	Up to 14,500
App available	Yes on iOS and Android	No
Overall Ratings & Capabilities
Overall Functionality	Very Good	Good
Scalability/International Accounting	Good	Poor
Deployment	SaaS only	SaaS or On-Prem
Payroll	Yes through apps	Yes as an add-on
Reporting	Very Good	Okay
Security Roles & Auditing	Good	Poor
Credit Card Processing	Yes through apps	Yes as an add-on

As is illustrated in the comparison table above, it is evident that Dynamics 365 Business Central is a much better option in the long term & an upgrade on the entry level accounting software, QuickBooks and can easily be scaled up quickly as your small and medium sized business continues to grow well into the future.

Next Steps?

If you have read the comparison table above and are wanting to make the migration from QuickBooks to Business Central then please contact our team of Business Central experts now who will be able to discuss your specific business needs.

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A comprehensive comparison between Dynamics 365 Business Central & QuickBooks

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