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A deep dive into Dynamics GP vs Dynamics 365 Business Central ERP systems

When it comes to deciding between whether you choose Dynamics GP or Dynamics 365 Business Central for your business it can be often a difficult decision as both have their pros and cons. To help you with the decision-making process around which Microsoft ERP to use, we have created a comparison table so you can see what each system can offer your business.

Microsoft Dynamics GP 

Dynamics 365 Business Central 

Latest Version 

Microsoft Dynamics GP 

Dynamics 365 Business Central 

Implementation Costs 

From £5,400 

From £7,200 

Ongoing Costs 

Higher initial investment with higher ongoing costs for support. 

Much lower cost of ongoing usage & support. 

Licensing 

Perpetual/Subscription 

Subscription based model – you pay to use the system on a monthly basis 

Types of User 

Concurrent Full User License/Limited User License 

A user is licensed for the either of the following licensing options: 

Dynamics 365 Business Central Essentials: 

Financial Management • Customer Relational Management • Supply Chain Management • Human Resources • Project Management 

Dynamics 365 Business Central Premium: 

All the variables included in the above + Service Order Management & Manufacturing 

Dynamics 365 Business Central Team Member 

Add Ons 

There are plenty of third party add ons that have been developed for Dynamics GP which serve multiple purposes across multiple industries and sectors. 

There are a vast number of add ons that have been created by third parties and are readily available via Microsoft AppSource. 

Reporting 

JET Reports  

Power BI Reporting 

JET Reports 

Power BI Reporting 

Rapid Implementation Methodology 

Advantage has developed a tailored Quick Start Dynamics GP package for quick implementation in less than a week. 

Advantage has developed a tailored Quick Start Dynamics 365 Business Central package for quick implementation. 

Deployment 

On-premise/Private Cloud 

SAAS (Software as a service) 

Maturity 

Dynamics GP has been readily available on the market for over 20 years and is used on a daily basis across many SMEs operating in different industries/sectors such as ERP for Professional Services. 

Although a relatively new solution in its own right Dynamics 365 Business Central is largely based on the functionality built with Dynamics NAV so certainly has longevity. 

Product Lifecycle, Product Roadmap & Support 

Product lifecycle has been recently refreshed to include the latest version of Dynamics GP

The roadmap for Dynamics GP is still there but not as clearly set out as Business Central. 

Microsoft will be providing ongoing support until at least 2023 if you are using the latest version

 

Product lifecycle includes bi-annual core product updates that are free of charge. 

Clearly structured roadmap for Business Central. 

Ongoing support available with no expiry date. 

 

Audit trails 

No, but there are third party products to help you complete this task.

Yes 

CRM functionality included 

No 

Yes  

Accessible across all devices 

No 

Yes 

Office Integration 

Basic integration with Word, Excel and Outlook. 

Office 365 seamlessly integrated with Dynamics 365 for Outlook and Excel. 

Customisations/Modifications 

Yes with help from Advantage 

Yes with help from Advantage 

 

Next steps?

If you have read the above comparison and are keen to take the next step with a tailored quick start Dynamics GP package or a tailored quick start Dynamics 365 Business Central package then please give our team of experts a call today on 020 3004 4600 or submit an enquiry via our online contact form.

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